Project Planning

When planning events in your community, take into consideration the feedback and data retrieved from the focus groups and surveys. Where would the community like to see improvements? What do community members see as common barriers?

Using your data

Determining what actions you can take to improve the TIME components for the young children in your community will depend on the feedback you collect from the focus groups and surveys. Look for shared themes of need and interest that are frequently mentioned by the stakeholders you speak with.

For Take TIME Uxbridge, common topics included safety at the skate park, more time in the day, lower cost opportunities, and healthy food options when eating out.

Making use of existing organizations

Rather than planning events from scratch, connecting with organizations in your community can help to reduce your workload and increase the likelihood that you and the collaborating organization(s) attain your project goals. Consider how the needs of your community can be addressed through existing and established organizations and resources, click the links below for more information and ideas:

Is there a local high school or student group that could provide ongoing volunteers to act as supervisors?
Take TIME is a great opportunity for students to gain experience and give back to the community. High school students need a minimum of 40 community service hours to graduate. Contact individual schools and their principals to provide information on volunteer opportunities. Community and church youth groups are also great places to look for large groups of volunteers. For groups it’s best to be in touch with the group coordinators or presidents.

Are any activity programs or sports clubs holding an open house?
 Clubs and organizations often host open houses at free or low-cost to promote their services. These are great opportunities for Take TIME to collaborate and offer support though advertising each others services, providing volunteers, and/or promoting attendance at events.

What are other programs and projects in the community aiming to do?
 Are there other organizations or campaigns in the community that have overlapping goals and objectives with TakeTIME? Collaborating with these organizations are great for getting ideas on TIME components, resources in the community, and perspectives on what’s working well in the community and what could use improvement.

Government, retail and charity organizations can also be great providers of key information and resources that can be easily incorporated and tailored to suit your community’s needs:

  • Physical activity suggestions and ideas
  • Nutrition information, serving sizes, and recipes
  • Free giveaways (e.g. no smoking emblems, eating healthy magnets, nutrition cards, etc.)

When you’ve found the resources you’d like to use, combine options together and tailor the information and opportunities to suit the needs in your community.

For Example
The Event: The local badminton club is holding a free open house. You have already spoken with them and they would love to collaboate with TakeTIME. This is a great opportunity and you want to put it in the local paper so that more people know about it!However…

  1. The badminton club only has one gym fit for two courts
  2. Not a lot of equipment available for participants to use.
  3. Volunteer based club has limited man-power

Possible solutions:

  1. Connect with local community centers or facilities (e.g. schools) that have space and/or equipment available.
        a. Introduce yourself and the TakeTIME project.
        b. Enquire what is needed to rent out the space and equipment
      c. If suitable, let them know about the badminton event and what you’d like from them.
  2. Gather volunteers from:
        a. Community centers
        b. Local high schools
      c. The badminton club
  3. Divide the open house hours and require participants to register for a time-slot
  4. Connect with your local sport or retail store for equipment sponsorship

Free advertising and promotion of supporting organizations, building community support and assistance, and increasing community involvement are some of the benefits of involving multiple partners and using multiple resources for your events.